Moving from a legacy Practice Management System (PMS), Citrix, and private hosted infrastructure to a browser-based PMS and the Nexian Legal Modern Workplace vision typically saves UK law firms tens of thousands of pounds per year — while giving your team a faster, simpler, and more capable technology environment.
Step 1. Your Firm
Step 2. Current Stack
Step 3. Costs
Step 4. Your Results
Tell us about your firm
Fee earners and support staff combined
Fee earners can't exceed total headcount.Partners, solicitors, paralegals who charge client time
Each office has its own network connection
Current technology setup
Current annual costs Benchmarks pre-filled — adjust if you know your actuals
Benchmark: £90/user/month
Benchmark: £50/user/month — service desk, endpoint, security
Select your hosting type in Step 2 to see the relevant benchmark
Benchmark: £22/user/month — Business Premium
Benchmark: £250/office/month
Benchmark: £300/month flat — one central device serving all offices
Productivity — downtime impact across all staff
Applied to all staff — fee earners and support staff. Citrix disconnections, slow loads, login delays. Benchmark: 1–2 hrs/person/month.
Benchmark: £150/hr for UK SME law firms. Used to calculate lost billable value for fee earners.
Benchmark: £35,000/year. Used to calculate wasted salary spend for non-fee-earning staff.
If entered, we calculate the firm-wide revenue value of time lost to downtime across all staff.
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Your results
Based on your inputs and UK SME law firm benchmarks — figures are annual
Total annual cost saving
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Fee earner downtime cost
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Support staff downtime cost
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Total hours recovered (all staff)
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Revenue value of time lost
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What this means for your firm
Beyond the cost saving — what your team gains
⚠ Application strategy — important consideration
Moving to a fully browser-based environment requires an application strategy audit before migration begins. Any supplementary legacy applications used alongside your PMS — such as digital dictation software, probate applications, SDLT tools, land registry integrations, or document automation tools — must have viable browser-based or cloud equivalents in place before the hosted environment can be decommissioned. This is a dependency, not a blocker. The vast majority of legal software vendors now offer browser-based versions of their products, and Nexian will assess your full application stack as part of the discovery process. The savings and benefits above are achievable — this step ensures the migration is done properly.
Want a tailored assessment for your firm?
Our team will walk you through your specific situation and produce a detailed proposal.
These figures are indicative estimates based on industry benchmarks for UK SME law firms. Actual savings will vary depending on your firm's specific contracts, headcount, usage patterns, and the Nexian services selected. Legacy PMS pricing in particular is subject to significant ongoing increases from major providers. This calculator is for illustrative purposes only and does not constitute a formal quote or proposal. Contact Nexian for a tailored assessment. nexian.co.uk | hello@nexian.co.uk | 0121 289 3434
